Your Data
The personal data or personal information we collect about you is made up of the information you provide when you use our site to register for events, view content on our site, and when you report a problem with our site and from which you can be identified during our communications with you. You may give us information about you by filling in forms on our website or by corresponding with us by phone, e-mail or otherwise. This correspondence will be conducted with you by Rapier Design Ltd (Rapiergroup), who are the organisers of the event.
Data Controller
The data controller is: The Royal College of Obstetricians and Gynaecologists,10 –18 Union Street, London, SE1 1SZ
Contacting the Data Protection Officer
To contact the College about any data protection issues, please email the Data Protection team at dataprotection@rcog.org.uk
Why do we process your personal data?
To register individuals as event participants, (including taking payment if applicable). To process any special data as part of registration for the event. To communicate event information to attendees (programme information & updates, future event information, exhibitor and sponsor information associated directly with the event, Conference App/Virtual event platform details; reminders for any pre and post event information attendees may have to return or any undertakings they may have to fulfil in order for attendees to gain maximum benefit from their attendance at the event).
We may disclose personal information under the following circumstances:
In certain situations, we may disclose personal data in response to lawful requests by public authorities, including but not limited to national security or law enforcement requests. We may also disclose your personal information as required by law, such as to respond to court orders, or similar legal processes, to establish or exercise our legal rights or, defend against legal claims, or if in our judgment in such circumstances disclosure is required or appropriate.
If we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our various terms of use, or as otherwise required by law.
The information supplied to register for events is processed via a secure registration software package, held on a secure server and only accessible by employees of Rapiergroup who have the correct permissions and training to process your data. Data will be kept for the duration of the event life cycle and used to communicate with attendees as outlined above.
The data received will be transferred to, and stored at, a destination within the European Economic Area ("EEA"). It will also be processed by staff operating within the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the processing of payment details and the compilation of attendee lists and attendee profiles.
All information received is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.
Who we may share your data with
Your data will be shared with our third party supplier Oxford Abstracts, in order to manage and facilitate the abstract reviewing process and to communicate the relevant reviewing information with you.
How long your data will be stored
Your data will be stored by the event organiser until the next RCOG World Congress, when we may want to contact you again regarding abstract reviewing.